Skip to main content

Creating a Tournament or Clinic

M
Written by Mitchell Lane

AskFRED walks you through creating a tournament or clinic step by step. This guide gives you a straightforward overview of each step. Several steps have their own in-depth articles, which are linked where relevant.

Tournaments vs. clinics

  • A tournament is a multi-event competition. You create the tournament first, then add individual events (by weapon, gender, age, etc.) to it.

  • A clinic is a single-session activity such as a camp, coaching clinic, referee clinic, or practice session. A clinic is essentially a one-event tournament, so its event details (weapon, age, restrictions, capacity) are collected right on the initial creation form.

Both use the same five-step flow. The only difference is the first step.

To start, go to your Bout Committee area and choose to create a new tournament or clinic.

Step 1: Details

This is where the two flows differ.

For a tournament, you provide the high-level information: name, start and end dates, division, sanctioning authority, a short description, your registration open and close dates, host club, the registration fee and currency, and whether registrations require your manual approval.

For a clinic, you provide the same core details plus the single event's settings directly on this step: the clinic type, start time, weapon/gender/age, and capacity.

A few things worth knowing:

  • End date defaults to the start date if you leave it blank.

  • Registration opens / closes default to today and the start date, respectively, if left blank. Your event accepts online registration by default.

  • Host Club links the event to your club for display and discoverability. Read more in What Does the Host Club Field Do? (https://help.askfred.net/en/articles/10108534-what-does-the-host-club-field-do-on-a-tournament).

  • Currency is locked to your Stripe account's settings if you have one connected, or once payments have been received.

  • Venue can be selected from existing venues or created new. Read more in Managing Venues (https://help.askfred.net/en/articles/9309312-managing-venues).

  • Restricting who can register — membership requirements, weapon/gender/age enforcement, and club allow/block lists — is covered in its own article: Restricting Who Can Register (companion article).

Step 2: Configure Payments

Choose whether to accept payments online. You can connect either a Stripe or a PayPal account, then select which provider to use. You can accept payments without requiring them, or require payment to register with a configurable payment window.

This step is covered in depth in Tournament Payment Settings (https://help.askfred.net/en/articles/8714637-tournament-payment-settings).

Step 3: Pricing & Discounts

Set tiered (early/late) pricing and configure club or rating-based discounts. Discounts require online payments and a membership requirement to be enabled.

This step has its own in-depth article: Pricing and Discounts (companion article).

Step 4: "More Info"

Add any additional information fencers should know — parking, spectator info, refund policy, alternative payment options, and so on. The more you add here, the fewer questions you tend to receive.

Step 5: Add Extras

Finishing and publishing

You can save from any step using Finish and Create (or Create Tournament / Create Clinic on the last step). The stepper at the top lets you move freely between steps, and flags any step that still needs attention.

After creating a tournament, you'll add its events. New tournaments start hidden so you can finish setting them up; publish them when you're ready for fencers to register.

Related articles

Did this answer your question?