Early / Late Registration Pricing

Early/Late pricing lets you set different registration fees based on when a fencer registers. You can offer a lower "early bird" price to encourage early sign-ups, charge a higher "late" price as the tournament approaches, or both.

Before you can set up tiered pricing, your tournament must have:
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- Accept Fees Online enabled (Stripe or PayPal connected)

- Require Payment To Register checked
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If either of these is turned off, the tiered pricing section on the Payment Options page will be disabled.

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Go to your tournament's Payment Options page. Scroll to the Early / Late Pricing section. You'll see two toggles:

Turn this on to offer a lower price for early registrants. Two fields appear:

- Early Pricing Deadline — The last day early pricing is available. Early pricing ends at 11:59 PM in your tournament's timezone on this date. After that, pricing switches to regular (or late, if configured).

- Early Tournament Fee — The tournament registration fee during the early period. Leave this blank if you only want to adjust per-event fees and keep the tournament fee the same.

Turn this on to charge a higher price for late registrants. Two fields appear:
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- Late Pricing Deadline — The last day of regular pricing. Late pricing takes effect after 11:59 PM on this date.

- Late Tournament Fee — The tournament registration fee during the late period. Leave this blank to keep the tournament fee the same as the regular price.

You can enable early pricing, late pricing, or both. When both are enabled:
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- The early deadline must come before the late deadline

- Both deadlines must fall within your registration open and close dates

Once configured, a Pricing Schedule summary appears showing each period, its date range, and the fees that apply.

After enabling tiered pricing at the tournament level, you can set early and late fees for individual events. Edit any event and look for the Early / Late Event Fees section:

- Early Fee — The event fee during the early period. Leave blank to use the event's regular fee.

- Late Fee — The event fee during the late period. Leave blank to use the event's regular fee.

You only need to fill in fees that differ from the regular price. Any event without a tier-specific fee will use its regular fee regardless of the pricing period.
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The system determines which tier applies based on the current date and time:
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| Period | When It Applies |

|--------|-----------------|

| Early | From registration open until the end of the early pricing deadline |

| Regular | After the early deadline ends until the end of the late pricing deadline (or registration close, if no late pricing) |

| Late | After the late pricing deadline until registration closes |

If you only enable early pricing (no late), there are two periods: Early and Regular. If you only enable late pricing (no early), there are two periods: Regular and Late.

- The pricing tier is locked when a fencer starts checkout. Once a fencer clicks "Pay," their tier is locked for 30 minutes. Even if a deadline passes during those 30 minutes, they keep the price they started with.

- If checkout isn't completed within 30 minutes, the lock expires and the tier is recalculated based on the current time. This means a fencer who starts early checkout but doesn't finish could end up at the regular or late price.

- Once paid, the tier is permanent. A fencer who paid during the early period keeps that price — it won't change even after later deadlines pass.

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On the registration page, fencers see:
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- A color-coded banner at the top indicating the current pricing period and when it changes

- For each event, the effective price for the current tier. If the price differs from the regular fee, the regular fee is shown with a strikethrough next to the current price

- A pricing tier badge (Early, Regular, or Late) next to adjusted fees
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The public tournament page also shows a Registration Pricing Schedule card with all periods, dates, and fee ranges so fencers can plan ahead.

- A pricing tier badge appears next to each registration in the preregistration list and registration tables, showing which tier was applied

- The tier recorded on a registration reflects the price that was actually charged — it doesn't change when the current period changes

If you uncheck the early or late pricing toggle:
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- The deadline and fee for that tier are cleared

- Any per-event fees for that tier are also cleared across all events

- Existing paid registrations are not affected — they keep whatever tier and price they were charged at

- You don't have to use both tiers. Many tournaments only use early pricing to incentivize early sign-ups, or only use late pricing to discourage last-minute registrations.

- Leave tier fees blank when they match the regular price. You only need to set a tier-specific fee when it differs from the regular fee.

- Check your timezone. Deadlines are based on your venue's timezone. Make sure your tournament has a venue assigned so the correct timezone is used.

- Review the Pricing Schedule on the Payment Options page after configuring to confirm everything looks right before opening registration.